From 25th May 2018
Policy key definitions:
“I”, “our”, “us”, or “we” “the Company” refer to the business, Independent Check Ltd including the trading styles IC Guides, Own Branded Video and 121 Business Network.
“You”, “the user” refers to the person(s) using this website or the Company’s services.
GDPR means General Data Protection Act.
PECR means Privacy & Electronic Communications Regulation.
ICO means Information Commissioner’s Office.
Cookies mean small files stored on the user’s computer or device.
Processing of your personal data:
Under the GDPR (General Data Protection Regulation) we control and/or process any personal information about you electronically using the following lawful bases.
We are registered with the ICO under the Data Protection Register, our registration number is: A8330643
We use the data that we have about you to provide all of our Services so that they can be more relevant and useful to you and others.
The Services are:
> Providing marketing services on a consultancy basis;
> Providing content services;
> Providing guides/e-guides and books;
> Providing video;
> Providing software;
> Making introductions for you to other business people;
> Providing you with connections and contacts who may be of use to you in your business activities;
> Informing you of offers and deals from the business world that may provide you with valuable products or services, either through introducing you to the product/service where you otherwise may not have been aware and/or in the context of saving you/your business costs.
> Our services are primarily targeted at financial intermediaries and accountants, but may extend to other business sectors from time to time. We are providing services solely to businesses and business people but not consumers.
We process your information in the following ways:
We will collect information from you including your name, business name, position, email address, telephone numbers (your main business number and mobile number), business address, broad details of your business activities and interests.
These will be used purely for the purposes described in ‘The Services’ above.
These details will be held securely.
Only members of our team will have access to the details.
Data retention period:
We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information:
We do not share your information with third parties. If this changes in the future we will only share your information and details if we have first received your written consent.
Your individual rights:
Under the GDPR your rights are covered in detail here https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ these can be summarised as:
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO www.ico.org.uk if you feel there is a problem with the way we are handling your data.
We handle subject access requests in accordance with the GDPR.
Data security and protection:
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.
Transparent Privacy Explanations:
We have provided explanations about user privacy and the way we use the website to help promote a transparent and honest user privacy methodology.
Email marketing messages and subscriptions:
Under the GDPR we use the legitimate interest basis for anyone subscribing to our services. We only collect certain data about you, as detailed in the “Processing of your personal date” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.
Any email marketing messages we send are in accordance with the GDPR and the PECR. We will provide you with an easy method to unsubscribe or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences.
Our EMS provider is Campaign Monitor. We hold the following information about you within our EMS system:
- Email address
- Subscription time & date
- In some cases, company name and individual’s fist name and surname
If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email firstname.lastname@example.org. You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner’s Office